Everything you need to know about recruitment tracking & why it’s important

How applicant tracking systems work to benefit recruitment tracking

1. Candidate tracking & sourcing

Tracking and sourcing candidates are the most crucial yet challenging parts of hiring. But thanks to an applicant tracking software, it’s no longer a hassle for HR professionals.

From posting job descriptions on multiple channels in just a few clicks to drawing relevant candidates from their database, recruiters hinge on applicant tracking systems to automate sourcing.

With its powerful resume parsing engine series of “knockout questions,” a recruitment tracking software ensures that only the right candidate is hired.

It also allows recruiters to rank candidates based on their qualifications, experience, and even employee referrals while making notes alongside.

Once the application process is complete, recruiters can track candidate profiles at each hiring stage. Even if the candidate is rejected, they stay in your recruiting database for future job opportunities.

2. Client management

Undoubtedly, a recruitment tracking system is excellent for candidate management, but it is equally beneficial for managing clients.

Here are a few ways how a recruiting software helps recruiters manage clients better:

- Besides saving clients’ personal information, a recruitment software allows you to add and manage multiple contacts for a particular client.

- The system makes real-time communication between you and your client more transparent.

- Recruiters can create notes, call reminders, share feedback, and automate communication, keeping all stakeholders in the loop.

- Helps manage payment and create professional invoices.

- Share qualified resumes with clients in a single click.

The best ATS providers have a client self-service portal that allows clients to see candidates’ statuses, search matching profiles, and assign them roles independently.

3. Recruitment automation

The best part of investing in a recruitment tracking system is the ability to automate hiring stages, providing the best experience for clients, candidates, and recruiters.

Modern recruitment software majorly automates these (but is not limited to) tasks:

Candidate sourcing: This step involves identifying the open positions, automated job postings, automatic application form generation, integrating the application page into the candidate database, and employer brand management.

Candidate management: The recruitment tracking system can achieve everything from storing candidates’ information in the central database to scheduling and screening applicants’ information. These steps help build a platform to provide a better experience to the candidate.

Pre-screening formalities: When an opening is posted on various sites, many resumes flood in, but only some job candidates are of high quality. This is where a recruitment tracking system parses the resumes and cover letters based on specific keywords required to qualify for the job.

Screening: This step involves shortlisting resumes and conducting assessments to screen candidates. Applicant tracking systems can store the test results and shortlist one’s that score more than the average set. It also helps maintain collaboration between the HR team and the shortlisted candidate.

Job offering: Recruitment tracking systems can automatically generate and send job offer letters to shortlisted candidates. It can also collect the signed documentation back from the candidates, storing them in the central database.

Analysis: The best part of recruiting software is that it provides a detailed analysis at every stage of recruitment. It helps recruiters identify the low points in their recruitment process and make data-driven hiring decisions.

4. Centralized recruitment workflow

The right ATS makes collaborative hiring much more streamlined by making all your favorite recruiting tools available under one roof. This way, you don’t have to keep multiple tabs and windows open in the background!

A centralized recruitment workflow expedites the hiring process by consolidating relevant candidate data and communication so recruiters can access all the information in one place.

Also, you can share this dataset with your hiring managers and team members quickly and securely to ensure that every member is on the same page.

5. Improved candidate & client experience

Since recruitment tracking systems help recruiters save time, the client and candidate experience is also significantly enhanced.

It gives the power of decision-making for tasks like interview scheduling to the candidates and enables clients to tag along at each hiring phase.

Since a recruitment software allows clients to view listings, interview feedback, and manage all other coordination online, recruiters do not have to rely on unnecessary emails, spreadsheets, notes, and appointments.