What is project schedule management?
Project progress management is the monitoring and supervision of the project implementation process to ensure that the work is completed on time as planned. This process helps the manager understand the progress of the project; supervise the works that have been - are - are not completed; Coordinate resources and anticipate risks to ensure the project is completed on schedule.
Difficulties of enterprises in managing project progress
Employees easily forget work, forget appointments with customers
Papers, pens or notebooks are all easy to find products in shops or bookstores in the city. However, the work management problem with these tools is still not optimized for a number of objective and subjective reasons such as damaged, moldy or termite-eaten documents over time or lost, the Long-term document storage is also more difficult accordingly.
Because of the above reasons, the company's employees often forget their tasks, forget to make appointments with customers even though they have previously made reminder notes.
Not prioritizing important tasks
The process of arranging and assigning tasks inefficiently between departments leads to the problem of "confusion", backlog of work or important tasks that are easily "forgotten".
Weak reflexes when solving problems
The management of time and project progress by traditional methods has many cumbersome and inconvenient segments, so when problems occur during project implementation, managers are required to meet directly with departments. committee, hold a meeting or contact the responsible department to be able to handle it thoroughly.
Passive in monitoring and tracking project progress
If leaders are passive in monitoring and requesting daily, weekly, and monthly reports, it will make companies more susceptible to many obstacles and unexpected incidents.
The monitoring of project progress should be carried out in an active and orderly manner, with a clearer plan to promptly correct when there is a bad problem, to avoid pushing the business into a state of "wrong one inch, go a mile.”
Takes too much space to store documents
Storing and managing work by hard copy actually takes up a lot of space because different types of documents require different storage areas.
Currently, the cost of building or renting a place for storage is very high because the value of real estate is increasing. Therefore, the inconvenience in manual methods always makes leaders have a headache to find ways to overcome and change.
Managing tasks with Google Drive is convenient but not optimal
Compared to the traditional management method on the hard copy, the management method using Google Drive is somewhat more convenient. However, the biggest problem with this method is that businesses have to do everything manually, from entering and updating data to storing and cleaning regularly.
Reviewing and monitoring work progress also takes up a lot of time, effort and human resources. In addition, managers are still passive in monitoring, interacting and requesting project progress reports from their subordinates.
5 Steps to Effective Project Time and Progress Management
Identify jobs
The first step in the project management process is to define tasks as well as tasks. For easy management, you should break down the tasks as well as determine the completion time for each task.
Arrange the jobs
Once the tasks have been identified, the next step is to arrange them in a seamless sequence.
Assess resources required
Managers need to evaluate the resources required to perform tasks. The job at that line is to analyze human, financial and equipment resources to have a plan to allocate for activities appropriately.
Determine the time to perform the tasks
In project schedule management, timing is the backbone to keep the project on track. There are ways to estimate project time accurately:
Consult the experts
- Compare the duration of the previous equivalent project
- Estimated time through parameter PMI (Parametric estimating)
- 3 points evaluation method
Build progress
Developing a plan for the project schedule will help managers have an overview and this is a reference to bring the project to completion on schedule. The most commonly used tool to develop a project schedule is the gantt plotting method.
Monitoring
The monitoring and supervision of the project implementation process helps managers to see and take measures to overcome the risks that may be encountered.
How to effectively manage project progress
Understand the work of the project
To manage a project effectively, you first need to understand each task's content, the definition of its completion, and the direction the project is headed. One of the most widely used project management methods is the Agile model.
Flexible handling of situations
In the process of project implementation, there will be unexpected impacts, leaders need to be flexible in coordinating work to adapt to each case. Sometimes implementing too mechanically can cause your project to slow down or encounter efficiency problems. In order to have an overview in the project management model, to detect possible problems early, many business owners are actively applying the best project management software tools for their projects. its operating system.
Ensure data is constantly updated
For effective remote project management, data requirements must be updated in a timely and complete manner. One wrong metric can affect the entire implementation process. Therefore, the application of project schedule management software is an effective method.
Guaranteed progress
The work must be completed on schedule. Slow progress will affect the work behind as well as consume a lot of resources of the business.
Ability to work in groups
To implement a successful project requires you to create an environment where members can interact easily and seamlessly with each other. This is considered a trend in modern project management today.
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