Are you an excellent assignee? If so, that's a very good thing. If you're having a hard time delegating effectively, you've probably made the following mistakes.
Are you an effective delegator? If you're having a hard time assigning tasks, you've probably made the following mistakes.
The most common mistake many managers make is assigning tasks without setting clear expectations while employees can't read their minds. You can only achieve good results by giving vague instructions if:
- You assign tasks to someone who has completed many times before and knows your priorities;
- You are open to a variety of outcomes and want to know what employees will create without your guidance.
If you don't fall into the above two cases, employees may confuse and bother you with a lot of questions or accidentally make mistakes because they don't understand what you want from them. Therefore, be clear about what you expect your employees to accomplish and how it will be done, and also make sure they have a chance to ask questions before they get to work.
Assigning tasks to the wrong people
When you assign work to employees – the person that comes to mind first, you are putting yourself in a difficult position. Deciding who to delegate will affect the speed of execution and results, as well as the team's overall perception of your ability to manage.
If you assign work to someone who is under a lot of pressure, they will not be able to carry out your task with the necessary effort, and will even resent the increased workload. Likewise, if you assign a complex task to an inexperienced employee, they may experience difficulties and failure.
So consider an employee's readiness, skills, position, and interests when deciding to assign a job. Although this takes a lot of time, in return the work will be completed more efficiently.
If everyone on the team is too busy with their work, consider hiring more collaborators. You will save effort, time and work efficiency will be higher than when assigning work to most of your subordinates.
“Delegating work to employees can sometimes be a big challenge for new managers because they are torn between relinquishing control and trying to trust the abilities of others.”
Assigning too many tasks at once
Don't wait until you are overwhelmed to assign tasks to employees, but need to plan ahead. Give the task recipient enough time to complete the job with the best results. If you're procrastinating because you're not sure if an employee can get the job done, consider giving them extra training to feel more confident in delegating tasks.
Not giving enough permissions to the task recipient
When assigning rare tasks, managers often forget that their subordinates don't have the resources to get the job done. Such as:
- Employees do not have access to the necessary tools or access to the knowledge and materials that make them more productive.
- Employees are prevented by individuals who think that they do not have the authority to do the work you have assigned them.
- They do not have the authority to make the necessary decisions.
Failing to proactively address these issues can significantly prolong the time it takes to get the job done. To remedy this, before assigning work to an employee, think about what you will use to get it done and give the employee some necessary authority.
Assign tasks without supervision
Delegating a task doesn't mean it's no longer your responsibility. Although you may have explained in great detail, that does not guarantee the job will be completed as expected.
You need to continue to monitor progress and request regular updates. This helps ensure employees are on the right track and you can make corrections early if there are any mistakes or confusion. Detecting word errors in their infancy helps avoid wasting time, energy, and resources.
That means you should try to strike a balance between supervision and support. You need to give your employees enough freedom to use their abilities most effectively. This is where time and task management tools really come in handy. They make it easier to track progress without micromanagement.
Delegation is not only assigning tasks to employees but it is also an art, if done properly, your team and business will grow.
It should start with you, first realizing that you have too much to do and need to spend time on more important tasks, then planning and careful consideration to get results. good. Avoiding mistakes when assigning work to employees will take more time, but the "reward" brought to you and your team will increase exponentially.
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