I. What is Project Human Resource Management?
Project human resource management is the work of coordinating human resources for each task to carry out a project. Specifically, the project's human resource manager (PM) will plan specific work for each individual and team to perform the task and coordinate with each other towards the common goal of completing the task. successful project.
Unlike the coordination and human resource management of the whole enterprise, the project human resource management only takes place during the time the project is conducted, so the administrator has quite little time to research and develop the project. make staffing decisions.
II. Why do you need a project human resource management plan?
Before implementing a project, planning helps managers have the most comprehensive view of the entire implementation process, thereby making appropriate personnel allocation decisions and predicting the risks may occur.
Specifically, managers need to plan for project human resource management to:
- Allocate resources effectively, with the right people at the right job.
- Have an overview of the tasks of each individual and team to follow closely during the project implementation.
- Anticipate the risks that may arise during the project implementation (shortage of personnel or staff breaks in the middle) to promptly provide contingency plans.
- Identify individual/team strengths to promote and weak points to overcome.
III. Common difficulties in project human resource management
1. Difficulty in planning project human resource management
In fact, to make a project personnel plan, the administrator must go through a 3-step process including:
- Step 1: Receive the project and the project resource requirements sheet, and list the factors affecting the implementation process and the success of the project.
- Step 2: Analyze the human resource needs needed to implement the project
- Step 3: Make a specific human resource allocation plan; Job breakdown table
In the above 3 steps, the inputs are already provided. But in step 2, the administrator needs to invest in more research to analyze the project's human resource needs to make a reasonable allocation decision. However, when taking this step, most managers lack technical tools to analyze whether the project is requiring human resources with what qualifications, where are the employees' abilities, what strengths and weaknesses do you have to assign tasks appropriately?
2. Difficulties in implementing and developing project human resource management plan
The reality shows that many new managers today have found a way to develop a human resource management plan for the project, but when it comes to implementing and developing the implementation team, it is quite confusing because there is no model to follow. reference and study.
In this case, the administrator needs a human resource management planning process for the specific project to be able to rely on and carry out the project.
III. The most effective project human resource management planning and implementation process
In order for administrators to understand each step of implementation from planning to development and human resource management for the project, we will share with you the most effective 4-step process of project human resource management. It has been used by many businesses.
1. Planning for human resource management
As mentioned above, making a detailed and specific plan to assign personnel plays an important role in any project. When implementing a human resource management plan, the administrator should take the following steps:
Identify work items
To achieve the overall goal of the project, what tasks need to be completed? This is the question that managers need to answer when starting to plan. When gathering the work items to be completed of the project, the manager needs to list in detail the name of the work, the conditions to ensure completion, the deadline for completion, and the influencing factors.
Build a reasonable job structure
After the listing step, the manager needs to classify and put the work items into the corresponding groups to facilitate the process of monitoring and controlling the project implementation.
This job classification helps managers choose suitable personnel for each work group to assign more effectively. Once the work items are clearly categorized, the manager moves on to the next stage of planning.
Select and decentralize
This is an important step because it is related to the information on the quantity and quality of personnel that management has collected during the search and allocation process. Selecting the right personnel for each job and delegating holding rights to the personnel is the final step to complete the project human resource management plan.
2. Establishing a team in charge of the project
A project team is a group of individuals tasked with assisting the manager in carrying out the project to achieve the end goal. In the project human resource management plan, the administrator needs to plan to set up a team to jointly monitor project management and related work.
Project team members should be selected based on requirements for expertise and leadership skills. In some cases, the project team may make decisions on behalf of the main manager to keep the work on schedule.
To form a project team, managers can rely on observing how they work and based on employees' work experience to make an assessment of their capabilities, thereby selecting the right person to work with. to include in the group.
3. Project team development
After the project team has been established, the administrator needs to find ways to strengthen the capacity of the members of this team, increase the interaction between members to improve the project implementation efficiency. This process is called project team development.
To optimize the process of developing the project team, the first thing the manager needs to do is organize training sessions to improve his expertise as well as certain knowledge about the project to be implemented. In addition, organizing team bonding activities to increase interaction between members is also a good way to develop the team spirit of the project team.
4. Project team personnel management
After establishing and training to develop the project team's capacity, the administrator will observe and manage the activities of the team members when implementing the project. The management includes updating each member's work progress, deadlines and how they handle problems arising during project implementation.
In the process of project team management, administrators will need the support of human resource management software for work and projects to be able to update the fastest work progress without having to waste time organizing the project. Hold meetings too many times.
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