What are meeting skills?
Meeting organization skills are the process of planning, preparing, and organizing meetings in a certain order. This soft skill helps the meeting run smoothly and conveys the right focus of the content to the attendees.
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Why are meeting skills important?
Save time, budget and resources
Meetings that are held in accordance with the organizational plan and the leadership of the leader will help people have the right perception of what should be done. As a result, businesses can save time, budget and resources effectively.
Convey enough information
Meeting organization skills help to convey all the necessary information, clear and focused goals, plans, and operational strategies. As a result, members will receive and understand their responsibilities to follow the plan.
Summarize and unify opinions
Meeting organization skills will help everyone absorb, synthesize ideas and agree on the most appropriate results. Thanks to this skill, the leader will agree on ideas and direct the members towards a common goal.
Solve the problem quickly
The meeting is organized to help everyone sit down to discuss and find a way to solve the difficult problems they are facing. Thanks to diverse opinions, leaders will have more ideas, perspectives, ... to improve work performance.
6 principles to help improve meeting organizing skills
Clear meeting goals
Leaders should set clear goals from the beginning to keep the meeting on the right track, and at the same time, this helps attendees know what information they need to know and their roles and responsibilities in the meeting. Consider the following:
Why is this meeting being held? What is the main topic of the meeting?Does it bring value to attendees? What problem or outcome does the meeting need to solve? Is the meeting really necessary? Can it be replaced by other forms such as calling, email, texting, etc.?
Build a specific schedule
Build a specific schedule to help managers monitor and control the appropriate meeting content and time. Thanks to a fully listed schedule of information and duration, leaders can anticipate possible situations and improvise flexibly according to the framework of the program.
Set the right route
This helps the meeting content be transmitted fully, clearly and seamlessly and scientifically to the participants. The meeting route is established by:
Determining how long the opening will be?
How long should the main ideas be implemented?
Determine when to end the meeting?
Stay focused
During the discussion process, leaders need to lead concentration and navigate people to return to the main topic. If the idea is given well but does not relate to the goal of the meeting, the leader can record and deploy on the next meeting. If the opposition, the leader should determine the appropriate time for this or schedule to meet the following opinions directly. Content notes Instead of letting people record their own affects the meeting, the leader can convey the summary content that will be stored and sent to everyone after the meeting. FAQ section FAQs Helping meetings are exciting and increasing the interaction among members with each other. However, this section should be prepared to carefully the content to avoid the case of time, affecting the main time frame Ending on time The right time to help people have more time for other schedules and show the leaders' professionalism. Another meeting was scheduled to solve outstanding problems that would be better than tried to extend the time of fatigue for many people. Understand the organization of the meeting to help the leader unify the goals, encourage employees to exchange and give clear creative ideas. Thanks to that, the meeting is successfully organized and people will be properly aware of the direction of action to fulfill the task.
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