Electronic office What is E-office? New outstanding trend

Electronic office What is E-office?

E-office is a business model that applies a modern technology platform to optimize processes, allocate work, store information and intelligent documents on a digital platform. Therefore, today this " paperless office " model is becoming popular, replacing the traditional office form.

E-office is a modern office model, applying technology to management

Basically, this concept is used for a pre-programmed system on a computer that helps people track and manage office tasks. Components in this model will vary, depending on the type of business. Therefore, E - Office software will be programmed and designed to meet the unique needs of businesses before operating.

Compare traditional office and E-office

Besides the level of technology application, the traditional office model and the E-Office electronic office model also have many other typical differences. The following table describes this content in detail.

Old fashioned administration	Electronic office
Information is transmitted through many levels, so it is easy to get misleading and there is a phenomenon where subordinates misunderstand the boss.	Direct superiors set up notifications to all recipients, so they can ensure the accuracy of information.
Sporadic management makes data not centralized, difficult to find, misleading	Data is classified, centrally stored on a single platform
Manually managed documents, documents, and paper documents do not guarantee security	Data is digitized, with high security thanks to the feature of decentralizing objects to be accessed
The work management is not effective, uniform	Work is managed and assigned on a single software system
Time consuming and error prone when calculating manually in Excel.	Data aggregated and updated automatically, publicly on the application.

Outstanding benefits of E-office for businesses

Besides the development of technology, there must be many other reasons leading to the trend of using E-Office electronic office software of enterprises. Here are the specific benefits that this application brings.

Reduce hidden costs

It can be seen that the outbreak of Covid - 19 not only affects human health but also causes many difficulties for businesses. Even after Covid - 19, revenue and profit are still unsolved problems for many businesses. At this point, cutting unimportant " hidden costs " will be a top priority for organizations.

E-Office software application helps to cut hidden costs

In which, many businesses will save costs by changing the management model. The application of E-Office electronic office software will help businesses eliminate "excess" costs such as papers, ink, storage equipment, timekeeper repair fees,... Especially , according to estimates, the cost of using this software in 1 year is less than 1 time investment in timekeeping.

Optimizing job processing time

When businesses use fingerprint timekeeping, data will be manually exported through an Excel table. At this time, the traditional salary calculation process often encounters some problems as follows:

• It takes a lot of time to compile detailed information about employees' attendance such as late arrival, early departure, leave, overtime, etc.
• Accountants face pressure and difficulty when calculating according to different salary regimes for different departments and positions.
• The review and complaint process is cumbersome, consumes a lot of human resources, and slows down the progress and performance of specialized departments.

Optimize job processing time thanks to E-Office

Meanwhile, with E-Office software , this problem will be solved quickly, efficiently, with few errors. Because, this tool is equipped with an automatic salary calculation mechanism with publicly and transparently updated data on the system. From there, all departments can easily monitor, reflect and have complaints resolved quickly, reducing pressure on specialized departments.

Standardize business processes

In fact, it is not only enterprises that have differences in the standards of documents, documents and reports, but this also occurs between departments in an enterprise. When businesses use the E-Office electronic office model application , standard form templates for each department will be built and set up on the system.

As a result, employees can easily perform the work according to each available step in a standard and complete way. Because when standardized, each business process is set up with certain conditions. Therefore, only when the given conditions are fully met, the user can move on to the next step in the workflow.

E-Office software helps standardize business processes

When the process has been standardized, the troubles arising in the working process, causing backlog, and wasting resources will be eliminated. At the same time, this also helps businesses reduce the cost and time of training new employees. Because employees in the team only need to follow the process set up on the system to be able to do it themselves correctly, methodically and synchronously.

Open up smart data storage space

Document storage is always a "bulky" job for many businesses with traditional management. Documents, files and papers are usually stored in document warehouses, file cabinets, and document drawers manually. This form of storage not only consumes space, cost, and time to arrange and preserve, but also shows the lack of professionalism of the units.

Another option is to store using tools such as Google Drive, One Drive, Dropbox ... but the data is not centralized due to the different storage habits of each person. And most importantly, these forms have many potential risks such as loss, leakage of important documents.

Bringing the leading alternative is smart storage, with no capacity limit. The solution suite brings comprehensive and secure tools to businesses through an online storage system.

Viindoo E-Office opens up a centralized document planning and storage space specifically for your business.

All business data related to customers, partners, personnel records or all internal training documents are digitized and stored on a cloud computing platform and with decentralized access. On any device with internet connection, employees can access the system and easily look up documents and use data through Internet-connected devices and software installation.

Open up smart data storage space

Viindoo E-Office electronic office solution is considered an effective right hand to support administrators to help keep track of all activities that take place even when not at the office.

Plan, project and track progress accurately, detect bottlenecks timely on a single software.

Effective data security

In the context of fierce competition for interests, information security is considered a vital factor for many businesses. Whether a business is large or small, in addition to storage, businesses are interested in information security features, minimizing internal information leakage or customer information theft.

Viindoo E - Office helps with clear data planning, transparent rights section, by department and level, easy to search.

Features in the electronic office are always operated with high security along with a continuous maintenance system to help protect important business information optimally. With Viindoo E-Office, data will be stored in parallel on many servers in different geographical locations, completely avoiding the risks of hardware problems, as well as the ability to backup and restore data. fast.