Why is team decision-making important?
Decision-making is crucial in the coordination of actions, most of the time the teams are exposed to making decisions, and also to having them made for them.
Decision making in a VUCA world
In today’s changing and complex environment, where there are no recipes that allow us to solve any problem anywhere, even if they are similar, it is collective intelligence, the sum of perspectives and learning that will help us to make better decisions.
Decision making in self-organized teams
Today there is talk of self-organized teams, this consists of them being able to make decisions among themselves, instead of waiting for someone to make them for them, that is where leadership changes.
Enabling group decision-making
A great leader is not only a person with great vision and direction. They are also capable of driving teams to make their own decisions.
Effective decision making in teams will allow leaders to:
- Get involved in more strategic issues.
- Stop worrying about making all the decisions.
- Avoid being a bottleneck.
- Empower the team.
- Fostering professional development.
- Generate a group responsibility.
Collaborative decision making: How to involve team members in decision-making?
If you have noticed the importance of team decision-making and want to enable your own team to take on more decisions themselves,I have compiled a few tips for you – along with some useful Management 3.0 tools to foster this change.
It is important that each member of the team is aware of the importance of their work for the achievement of objectives.
What makes a decision-making team effective?
– Information
To make a decision, it is important to have the necessary information, to understand where we stand and the possible impacts or benefits that the different options have.
– Several options
When faced with a decision, it is important to think of different alternatives. Brainstorming is essential because each person may see the situation differently. Together they can reach more complete conclusions.
– Reflect on the present moment
Sometimes we make decisions very quickly and do not analyze how we are doing, so it would be good for the teams to analyze according to the nature of the decision:
- Available resources
- Current competencies (Also see: Team Competency Matrix)
- Current capacity
Collaborative decision making: Steps to facilitate effective team decision-making meetings
1. Identify the situation, the problem, and the decision to be made
To make a good decision we should start with a common understanding of the situation we are going through: What is the problem? How relevant is it? All team members should be on the same page.
2. Investigate the cause of the problem
Once the problem has been identified, we should explore its origin. Understanding the root cause prevents making decisions that are only covering the symptoms. Have you heard about the 5 Whys and the Ishikawa Diagram, better known as the Fishbone Diagram?
3. Think of different solution alternatives
Now that we know more about the problem and its possible cause, it is important to think of solutions. Everyone can propose ideas from their u. I suggest that in 2-3 minutes people silently write their ideas on post-its, after that time they share them with each other.
4. Select the best option
Since the options have been shared with everyone, it is time to choose the best one, here we can do some or all of the following options:
- Value and Effort Matrix to place the different options between both axes, this will allow us to understand which is the option that would generate the least effort and have the greatest impact.
- Dot vote, where we place the different options (grouped in case they are similar) on a wall or canvas and give each member a certain amount of “dots” that can be circle-shaped stickers or simply a sharpie on which they can draw a dot on the post-its for which they vote. In the end, the option with the most votes wins.
5. Analyze the selected option
Since the option has been selected, it is now important to analyze it further, some questions that could be asked and answered as a group are the following:
- What do we have to do to make it successful?
- What do we need?
- What could prevent it from being successful?
- How will we know if it was successful?
- How does it make us feel?
- What are we not looking at?
Having more clarity will help the team have more confidence and certainty.
6. Determine the level of confidence in the decision
Since we better understand the challenges and opportunities of the selected option, it is important to know how much confidence and commitment the team has to this decision. A technique that we can use is “Fist to Five”, which allows us to determine the level of clarity and confidence we have in a decision, from 0 to 5.
If the result is low, we can investigate to understand, perhaps reformulate or even choose another option. If it is high we can move forward with that decision.
7. Report the decision to the leader and/or the rest of the team (optional)
According to the level of delegation established with the leader (and if they participated), and if not the whole team participated in the decision, I recommend informing them about the decision being made so that everyone is aware.
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