The concept of job planning skills
Work planning is the process of defining goals and the best way to accomplish those goals. An effective work plan is the match between personal passions and aspirations with the appropriate time that they possess. The clearer and more specific the strategy, the higher the capacity to achieve the goal.
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Why effective planning skills are needed?
What does work planning mean for individuals? The ultimate goal when we learn the skill of planning is so that each person can create a methodical strategy for his or her future goals. And below are 6 reasons why you need to have work planning skills.
- Systematic thinking to anticipate management situations
- Coordinate all company resources more effectively.
- Pay attention to the goals and policies of the business.
- Master the basic tasks of the organization to coordinate with other managers.
- Ready to respond and cope with changes in the external environment.
- Effective development of test standards.
How to write an effective plan
- To write a complete strategy, you need to identify the following elements:
- Purpose, job requirements, work content
- The place, time and person who made the plan
- How to perform
- Mastering and Testing Methods
- Potential resources for implementation
Planning skills to succeed in everything
To get a detailed, methodical and easy-to-implement strategy, you will read more and apply the 5W1H2C5M method to your own real case.
Define goals and requirements (1W – Why)
When starting a job, the first step is to ask a few questions and find the answers:
– Why do you need to do this work?
– What does it mean for the business, for the department?
– What will happen if they are not implemented?
Once you have the correct answer, you will clearly understand the exact requirements, purpose and direction of the correct implementation.
Determining the content of work (1W – What)
- What is the content of that work?
- What needs to be done to make it work?
- What content needs to be completed? Where is the replaceable content?
Clearly grasp the place, time, and performer (3W – Where/When?Who)
Need to determine the information related to the location, answer the question Where?:
- Where do these jobs take place?
- In which department to check?
- Evaluation and testing in which processes?
- When is the necessary adjustment?…
When is the best time to do it?
– You need to clearly understand the urgency and importance of the tasks
– Important and urgent tasks need to be prioritized, the rest can be arranged in order of decreasing importance, urgency or can be delegated to others.
You also need to answer questions for Who?
– Who is directly performing the work?
– Who checks and evaluates?
– Who helps?…
Understand clearly how to do (How)
Methods of execution are one of the important factors in planning skills to succeed at anything.
– How should each job be done?
– What is the standard?
Determine control method (1C – Control)
– What is the nature of the job?
– How to measure that characteristic?
– What key points need to be mastered?
Understand the test method clearly (1C - Check)
– Do the jobs need to be checked closely and regularly?
– How often is the test?
– Who will conduct the test?
– Critical checkpoints?
Identify potential resources (5M)
Strong, stable resources will help you execute your strategy as best as possible. Resources may include:
– Man: Human Resources
– Money: Source of finance
– Material: Materials
– Machine: Machine, work
– Method: The method of doing the work
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