Introduction What is Onboarding?
Concept
What is Onboarding? This is an important term in the HR industry, referring to the process of helping new employees integrate into the working environment at the company, understand the position, job requirements and the culture where they work.
Onboarding process can last anywhere from a few weeks to a year but the most effective usually lasts for 2-3 months. This is the ideal time for the new employee to feel confident and competent to get the job done when the onboarding process is over.
The Onboarding process of today's businesses often has differences, it depends on the size of the recruitment, the field of activity, working criteria, the support of former employees...
What is the importance of Onboarding in corporate human resource management?
An enterprise with an effective onboarding process will bring positive impacts in human resource management:
Save money and training time
Onboarding with the right standards will ensure that new employees can get acquainted and grasp the job requirements more quickly. This helps businesses save significantly on training costs and time.
New employees feel care, reduce anxiety, stress
When entering a new working environment, employees will be quite nervous, even many people are stressed about the problem of integrating with colleagues, getting to know the work... Onboarding process now plays an intermediary role, bridge so that new employees can be more confident, comfortable at work and communicate with colleagues.
Reduce turnover rate
Onboarding has a great impact on an employee's decision to stay or leave after the probationary period. The rate of employees quitting at businesses with a professional Onboarding process is much lower than that of businesses with a superficial and spontaneous Onboarding process.
Retaining talents, increasing the company's reputation
Thanks to effective Onboarding, the company will retain talent. At the same time, this will help the company gain revenue benefits, increase its reputation in the job market, and attract more and more good candidates who want to join.
Reduce the burden on the HR department
When Onboarding ends and employees decide to stay with the company for a long time, this will help the HR department achieve the set KPIs, reducing the burden of recruitment, especially in the current context of "finding people" now.
Methods of building an onboarding process for personnel
The onboarding process may vary from company to company, business to corporation, but all need to ensure the following steps.
Set goals for the onboarding process
When setting up the onboarding process, it's important to set clear goals so that new employees have the necessary information about where they're going. The main goals that need to be considered and set during the onboarding process:
Introduce new employees to all internal company policies such as culture, workplace regulations, reward policy, discipline policy, etc.
Explain the job, roles and responsibilities of the new employee's job position, tools in the working process to help perform their duties.
Introduce employees to the organization chart and their position in the company.
Share the good values of the company, help employees get acquainted with colleagues in the department they work.
Introduce the trainer, mentor new employees during the probationary period.
Preparation for the Pre-boarding process
Pre-boarding preparations also play an important role to show the sincerity and respect that the business has for new employees during their working here. 1 day before the new employee comes to take the job, you need to make sure to prepare all the following issues:
Prepare the workplace for candidates before they come to accept jobs such as seats, computers, ID cards, uniforms, notebooks, pens, etc.
Prepare necessary papers and documents for candidates such as labor contracts, list of documents to be supplemented, social insurance records, family deduction records... At the same time, print these documents. documents on internal rules, regulations of the company, company chart...
Contact departments to inform about the time of arrival of new employees and discuss details of welcoming new employees to prepare. This welcome helps new employees feel more comfortable, less anxious in the first days of joining the company.
Experience in building an onboarding process for employees
Build Onboarding according to specific steps like the method above mentioned. You can add or subtract content to suit the actual operating situation of your business, but you need to ensure the given elements.
Building Onboarding should be realistic, not hasty, subjective because it can cause backlash, not bring good results.
Many people think that the Onboarding process will be quite expensive, so the shorter the better, but this is completely wrong because it depends on the specific situation of the company. There are companies that have a 1-year Onboarding process because they accept large training costs to get talent to stick, bring high revenue.
If you are the one who builds Onboarding for the company, then listen to everyone's opinions. There should be an exchange between HR with leaders and heads of departments to collect opinions and select.
The steps in the Onboarding process need to be done in a thorough and complete way.
It is recommended to use specialized software designed specifically for the Onboarding process to ensure that everything is well controlled, operating smoothly.
If you feel that the company's Onboarding process is having problems (the rate of employees leaving after Onboarding is high, employees complaining that Onboarding is not effective ...) then please refer to it for adjustment, do not apply it mechanically because it will waste waste of company time and resources.
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